Nama: Syahriza Arrisyiid Akfa
NPM: 2A114580
Kelas: 2KB07
LETTER
1. what is business letter ? and what is the component of
business letter ?
A business letter is usually a letter from one company to
another, or between such organizations and their customers, clients and other
external parties. The overall style of letter depends on the relationship
between the parties concerned. Business letters can have many types of
contents, for example to request direct information or action from another
party, to order supplies from a supplier, to point out a mistake by the
letter's recipient, to reply directly to a request, to apologize for a wrong,
or to convey goodwill. A business letter is sometimes useful because it
produces a permanent written record, and may be taken more seriously by the
recipient than other forms of communication
components
business letter consist of letter head on which are printed
a dateline, an inside address, a salutation, a subject line, the body of the
letter, a complimentary closing, a signature block, an ID line and notation.
a)
DATELINE
usually keyed 2.5 inches/15 lines
below the top edge or .5 inch/3 lines below the letterhead. should be written
out December 15, 2011
b)
INSIDE ADDRESS
states the title and address of the
person for whom the letter is intended. for a physician- Dr.____ or ____M.D.
___M.D. is preferred
c)
SALUTATION
Keyed flush with the left margin on
the second line below the inside address. should refer to the receiver on the
letter,using a title and surname (last name) Dear Mrs Brown. If the receiver
and sender know each other well, first name may be used. in formal
correspondence, is followed by a colon, a comma should be used in informal.
d)
SUBJECT
used to bring the subject of the letter to the readers
attention. should be typed 2 lines below the salutation and two lines above the
body of the letter
e)
BODY
begins two lines below the salutation or subject line. is
single spaced with a blank line between paragraphs. leave a blank line above
and below a list, and indent each item on the list .5 inch from the left
margin.
f)
COMPLIMENTARY CLOSING
placed two lines below the last line of the body and
consisting of one of the following- Sincerely, Yours truly, Best regards.
followed by a coma. one the first letter of the first word is capitalized.
g)
SIGNATURE BLOCK
contains the senders name on the first line and title on the
second. should be typed four lines below to allow the signature.
*signed by the MA- routine business
nature/supply orders *signed by the doctor- medical reports, letters by the
insurance company, consultation or referral letters and letters clinical in
nature.
h)
ID LINE
typist initials are sometimes included two lines below the
signature block. the traditional full form includes the initials of the person
responsible for creating the letter followed by a colon or a slash and then the
typist;s initials
i)
NOTATION
includes information such as the number and type of
enclosure and the names of other people who receive copies of the letter. typed
two lines below the signature block or ID line.
j) FULL BLOCK
typed with all lines in standard letter format, flush left.
quick and easy to write. one of the most common formats used in medical
practice
k) MODIFIED BLOCK
all lines begin at the left margin, with the exception of
the date line, complimentary closing and keyed signature, which usually begins
at the center position
l)
SIMPLIFIED
all lines are keyed flush with the left margin. most modern
letter style. in most situations in a medical office, style may be to informal.
m) ENVELOPES
three common used sizes-6 3/4, 7 and 10 (also called
business size). most common in the medical office are 6 3/4 and 10. 6 3/4 with
a window is often used for mailing statements
n)
RETURN ADDRESS
for the sender should be placed in the upper left corner
2. explain the differences between of full block style and
semi block style letter
A) Semi-Block Format
A) Semi-Block Format
The semi-block format business letter is a little less
formal than the block format letter and slightly more formal than the modified
block format letter. It works well in almost all situations and is a good
choice if you find yourself on the fence about which format to use.
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page
B) Full Block
Format
Full block style business letters have a formal appearance,
however they can be used in informal business situations as well as formal
ones. If you are looking for a single format that will work well in every
situation, this is a good one to use. Notice that the following business letter
format is laid out so that it is easy to read. It is also a template that is
very easy to type, as there are no indents to worry about.
3. give example full block style
business letter and semi block
A) EXAMPLE FULL BLOCK
Full
Block Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),
Company
Address
Address
Address
Dear (Recipient’s Name),
This block format business letter
template illustrates how quick and easy communications can be to type. Notice
that it looks very much like the semi-block letter format, except the
paragraphs are not indented. This is a format you can use for all business
occasions.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern look that many people prefer. If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern look that many people prefer. If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.
Sincerely,
Your First name, Last name, and Title
B) EXAMPLE SEMI BLOCK
Semi-Block
Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),
This semi-block business letter format looks very much like the block letter format, except the
paragraphs have been indented. Semi-block format letters are just a little more formal than modified semi-block business letters.
Notice that the sender’s address, the closing, the signature, and the signature block are left justified.
The only elements of this business letter format that are not left justified are the first lines of each of the paragraphs.
If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below
the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think
about including.
Sincerely,
Your First name, Last name, and Title
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